Care & social affairs

In nursing and care, the requirements for scheduling are particularly complex due to collective bargaining regulations. Numerous collective bargaining agreements lay down regulations on compliance with working hours, qualification-related staffing, various entitlement calculations for holidays and compensatory time-off.

In addition, due to the required "round-the-clock" care, planning-intensive staff assignments are among the challenges. Alternating shift sequences, shared duties, rapid compensation for absences due to illness are just a few examples that have to be taken into account when rostering in senior citizen centres and care facilities.

Why plan with Geocon in the care and social sector?

• Scheduling - developed for care and nursing facilities and providers:
  • Legally compliant: Automatic consideration of all specifications of TVöD, AVR, TVDN, etc.
  • Demand-based: Displays for staffing requirements on the basis of resident numbers and care ratios.
  • Efficient: Combined planning with duties and on-calls; storage of central master plans with clocking per staff member; automatic generation of rosters at the end of the month for next months; multi-level annual leave planning; methods for entitlement calculations that can be used in parallel, any number of time accounts.
  • Clear: Freely definable views for target/actual comparisons, multi-month and cross-departmental planning.
  • GDPR-compliant: Automatic deletion of rosters after x years, automatic deletion of master data of employees who have left after x months; data logs with automatic deletion after x months.
• Absence management:
  • Unlimited number of calculation methods for leave, additional leave from night work or rotating shifts, relief days, compensatory time-off
  • Diverse screens for managing unplanned as well as planned absences (including automatic synchronisation with rosters)
  • "Substitute exchange": Digital workflow for (re)filling vacant slots (including push message on app)
• Direct communication between employees and superiors
  • Platform for approval processes: Integrate employees into planning processes (Geocon WebClient, GeoconAPP)
  • Workflows for holiday applications, requested work times, duty changes, refilling of vacancies due to absence, booking data from timekeeping, etc.
• Supplementary controlling and planning tools
  • Visualised personnel data based on created rosters and employee master data (Geocon Cockpit)
  • Monitoring of all decisive key figures of the institution / the provider
  • Rules and regulations for personnel-relevant dates and deadlines
• Process-oriented role concepts
  • Freely configurable authorisation profiles with access definitions for all structures (rosters / wards / living areas / departments / locations)
  • Role delimitation for residential area manager, care services manager, facility manager, regional management, personnel, controlling, MD
  • Separate authorisations for employee representation and works council